Karan Sharma Real Estate Corp at 21 Pondhawk Way, Ottawa, Ontario, K2J 5Z2
Job title: Administrative Assistant
Karan Sharma Real Estate Corporation located at 21 Pondhawk Way, Ottawa, Ontario, K2J 5Z2 is a well-established and reputed real estate brokerage company in Ottawa, Ontario specializing in residential and commercial brokerage including but not limited to buying, selling and renting of residential and commercial spaces in and around Ottawa. We urgently require 1 full-time Administrative Assistant for greeting customers, making meeting arrangements, preparing reports and maintaining appropriate filing systems for ongoing and new business and projects. The applicant must be hardworking and ready to undertake the challenges of working in real estate corporation. Previous experience in real estate and administrative work is an asset.
As an Administrative Assistant your tasks and duties will include the following:
- Administrative office support such as filing, data entry, scanning documents, photocopying, faxing and database management.
- Answer and attend to phone calls for internal flow of information and outside clients.
- Use Computers to generate reports, transcribe minutes from meetings, create presentations and conduct general research
- Provide general support to visitors and clients.
- Assist in planning and organizing internal company meeting, events and conferences.
- Record and track minutes of the meetings
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Write and issue emails to respective teams and departments.
- Coordinate travel schedules and make staff travel arrangements including transportation and accommodations.
- Supervise and train new staff member.
Security and Safety
- Criminal Record check
- Transportation and Travel
Work Conditions and Physical Capabilities
- Ability to work independently
- Attention to detail
- Fast-paced environment
- Overtime require
- Repetitive task
- Tight deadlines
- Work under pressure
Work Setting
- Office
Work Location Information
- Head Office
Employment Details
- Full time – days, evening
- $27.50 per hour
- Hours of work per week: 40
- Criminal/Police Clearance Check required
- Language: English
- Start date of employment: As soon as possible
Contact person: Karan Sharma
Tel: (613) 614-0077
Email: ksharmacan@gmail.com
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