Location:: Woodbridge, ON L4H 2G4
Vacancies:: 1 vacancy
Terms of employment:: Permanent employment, Full time 40 hours/week
Start date:: As soon as possible
Employment conditions: Morning, Day, Evening
Job Description
. Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction
. Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, etc.)
. Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
. Schedule and confirm appointments and meetings as directed
Order office supplies and maintain inventory
. Answer telephone and electronic enquiries and relay telephone calls and messages
. Set up and maintain manual and computerized information filing systems
. Greet visitors, ascertain nature of business and direct visitors to right representatives or appropriate person
. Record and prepare minutes of meetings
. Arrange travel schedules and make reservations
. May compile data, statistics and other information to support research activities
. May supervise and train office staff in procedures and in use of current software
. May organize conferences
Job Requirements:
Languages
English
Education
Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Personal suitability
Ability to multitask, Accurate, Client focus, Excellent oral communication, Excellent written communication, Flexibility, Organized, Reliability, Team player
Computer and technology knowledge
MS Access, MS Excel, MS Office, MS PowerPoint, MS Word, MS Windows
Tasks
Arrange and coordinate seminars, conferences, etc. Supervise other workers, Train other workers, Record and prepare minutes of meetings, seminars, and conferences, Determine and establish office procedures and routines, Schedule and confirm appointments, Answer telephone and relay telephone calls and messages, Answer electronic inquiries, Compile data, and statistics and other information, Order office supplies and maintain inventory, Arrange travel, related itineraries and make reservations, Greet people and direct them to contacts or service areas, Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, Set up and maintain manual and computerized information filing systems, Type and proofread correspondence, forms and other documents
Work conditions and physical capabilities
Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail
How to apply
By email:: jbrandexpresshiring@gmail.com
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