Human Resources and Payroll Coordinator
Alexandria, ON
Positions details
Job Title: Human Resources and Payroll Coordinator
Organization Name: Community Living Glengarry
Business Type: Not-for-profit
Job Location: 332 MacDonald Blvd., Alexandria, ON K0C 1A0
Position type: Full-time, permanent (35 hours per week)
Number of positions: 1
Compensation: $33.21 per hour
Vacation: 3 Weeks Paid Vacation (Yearly)
Benefits: Group Benefits Plan and RRSP Match
About company: Community Living Glengarry is a non-profit organization that provides a variety of services to people with intellectual disabilities. We are primarily funded by the Ministry of Children, Community and Social Services of Ontario.
About the position: Under the direction and supervision of the Human Resources Manager, the Human Resources and Payroll Coordinator ensures that all aspects of the payroll cycle, pension and benefits administration, are processed in a timely and accurate manner and in accordance with Community Living Glengarry policies, and government legislation. The incumbent will be working and supporting very closely the HR Manager with respect to a variety of activities including the recruitment and new hire process, orientation and training, labor/management and employee issues, and support to the HR Committee. The incumbent will also be responsible to manage the organization’s website and other IT operations.
The following section represents the Key Accountabilities for this role. At times, the Payroll & Human Resources Coordinator may be called upon to perform other duties in support of Community Living Glengarry’s operation and changing business needs.
Key Accountability #1 – Human Resources Administration
? Support the following human resources areas: recruitment and new hire process, orientation and training, termination, and response to employee issues including
o Posting jobs on internal and external job boards
o Pre-screening candidates and scheduling interviews
o Forecasting staffing requirements
o Following up on conditions of hire such as ensuring reference and record checks are completed
o Creating files
o Enrolling new employees in pension and benefits plans, resolving employee enquiries
o Coordinating new employee orientation and training, and conducting components such as training on payroll system
o Scheduling and recording on-going training
o Removing employees from pension and benefits plans, review monthly billing
? Maintain the automated human resources information system.
o Provide reports and analysis on HR statistics / metrics in accordance with privacy legislation. Reports may include but not be limited to: accrued time, vacations, statutory holidays, banked hours, sick days and seniority.
? Provide administrative support to the HR Manager and the HR Committee including scheduling meetings, preparing and distributing documents such as the agenda
? Support the Labour/Management team.
o Stay current on legislative changes
o Track collective agreement issues
o Attend and prepare documentation for Labour/Management and other meetings; follow up on action items.
? Demonstrate excellence in record keeping and quality management.
o Adhere to all applicable legislation, organization policies and procedures, as well as confidential security and management of employee human resource records.
o Document all human resource administration processes and data/file mapping.
Key Accountability #2 - Payroll Administration
? Execute sound and efficient payroll practices
o Ensure all data files are up-to-date for transmission to the payroll provider to complete the scheduled payroll for salaried and hourly employees.
o Create and run reports from the payroll system as requested, such as time, attendance and salary increase eligibility reports.
o Investigate and resolve payroll issues with management, various operating locations, and employees.
o Support year-end and T4 preparations.
o Collaborate with the Accounting and Payroll Assistant to ensure they can operate independently, efficiently and effectively as required.
? Serve as ADP system administrator
o Maintain and implement ADP modules in order to maximize system usage to the benefit of the Organization.
o Act as time and attendance system administrator.
o Adhere to all tasks assigned to administrator responsibilities for the Time & Attendance module.
o Enroll new employees into ADP.
? Demonstrate excellence in record keeping and quality management.
o Stay current and adhere to all applicable legislation, organization policies and procedures, as well as confidential security and management of employee payroll records.
o Document all payroll administration processes and data/file mapping.
Key Accountability #3 – Collaborative Teamwork and Support
? Foster and participate in a team environment
o Work collaboratively with colleagues within the organization.
o Share information proactively with other team members regarding assignments, successes, issues, trends and ideas.
o Work cooperatively with and contribute to team’s efforts to set goals, resolve problems, make decisions, evaluate changes and recommend follow-up actions to enhance organizational effectiveness.
? Demonstrate a health & safety attitude for self and others.
o Adhere to Community Living Glengarry’s health & safety policies and procedures; including the use of required personal protective equipment (PPE) when necessary, and reporting hazards, accidents and near misses.
o Participate in health & safety training and be familiar with role-specific hazards.
o Carry out the required Effort of the position, as based on the Physical Demands Analysis.
Skills
Education and Experience
• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years, in Business administration and management, or human resources
• Minimum two (2) years of experience with automated payroll systems – ADP Workforce Now
• Minimum of two (2) years’ experience in a similar role
• Two (2) years of experience with Content Management System (CMS) – Joomla
• Experience working with Collective Agreement and Bargaining
• Experience working with Not-for profit organizations
Knowledge and Other Related skills
• Bilingual (French/English): this position requires achievement of language testing per the Language Policy.
• Proven ability to demonstrate and maintain confidentiality, tact, diplomacy and to conduct work within appropriate privacy standards.
• Advanced communication skills in both official languages: the ability to read and comprehend instructions, correspondence, memos, government legislation and safety rules. The ability to complete edits for spelling and grammar. Able to speak communicate effectively, including responding to questions from internal and external stakeholders.
• Strong mathematical skills: Presents numerical data effectively. Able to add, subtract, multiply and divide in all units of measure; able to compute rate, discounts, interest and percentages.
• Payroll knowledge: Experience with hourly and salaried payroll.
• Accounting knowledge: Knowledge sufficient to perform journal entries and payroll account reconciliation.
• Strong reasoning ability: Applies common sense understanding to carry out instructions furnished in written, oral or scheduled form. Deals with day-to-day function of accounting and payroll administration.
• Intermediate to advanced proficiency in technology including office productivity programs, databases, desktop publishing and internet software, time and attendance systems, social media platforms and payroll software (ADP).
Working Conditions
• Normally work is performed in an indoor office environment.
• Not normally exposed to disagreeable social and physical conditions.
• Regular contact with individuals receiving support, employees, families and volunteers.
• May be required to work flexible hours, such as occasional evening and weekend hours.
Employment Conditions
Specific terms and conditions of employment are specified in organizational policy and the employment contract including but not limited to the following:
• Valid Ontario Driver’s License and reliable transportation
• Police Reference Check for the Vulnerable Sector
How to Apply:
Please send your resume by email to hr@clglen.on.ca with the subject “HR/Payroll #01”. For inquiries or additional information, feel free to contact Maurice Dupelle at hr@clglen.on.ca.
We appreciate all applications, but only candidates selected for an interview will be contacted.
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