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Reporting directly to the Directors, the Executive Assistant is responsible for filing, clerical and daily administrative operations of the Directors office. This position will also arrange and maintain Itineraries, travel schedules, files, arrange, coordinate, and prepare materials for the monthly Directors meetings and record minutes. Attend all staff meetings as required, meetings/training sessions/workshops as directed by the Directors. Adhere to all YTCCFS Inc. policy manuals.
Grade 12 with twenty-four (24)months office experience OR Certificate of Office Administration with 18 months experience OR Diploma in Office Administration. Must have knowledge and experience of Microsoft Office and database computer programs. Knowledge of the Nakoda, Dakota, Nehiyew and Anishinabek Culture and the political and social objectives of the YTL-YTCCFS Inc. member First Nations. Demonstrated analytical and planning skills. excellent written and oral, communication and organizational skills. Maintain the itineraries of the Directors, maintain an accurate and efficient filing system. Take minutes of meetings as required Set up telephone conference calls and virtual meeting platforms as required Must be willing to work evenings and weekends and willing to travel
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Job task planning and organizing
- Finding information
- Computer use
Transportation/Travel Information
- Willing to travel regularly
- Valid driver's licence
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Prepare and format page presentation
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Statistics
- Publications and manuscripts
- Correspondence
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- MS Word
- Excel
- Electronic mail
- Electronic scheduler
- Presentation software
- General office equipment
- Internet browser
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